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KABSYS Intelligence Snapshot
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Top / Recent Assets
Recent Audit
Today’s Work Queue
Live operational queues generated from assets, photos, grading status, reservations, listings and valuation data.
Queues
QR Scan Station
Use a tablet or phone camera to scan KABSYS asset labels and open the matching asset record.
Scanner stopped.
Manual fallback
Use this if the device browser blocks camera scanning.
Quick Scan Result
Card Intake
Upload a CSV to create multiple assets at once. Each imported asset receives its own KABSYS asset ID and stock movement entry.
Official Asset Import Pack v2.8 IOE
Use these files for all single-card CSV imports. The template is designed to generate the same complete card output shown in the asset register, including valuation, grade recommendation, grading priority, finance box, cost basis and raw margin.
Download Asset Import Template Download High-Value Example Download Asset Import User Guide
Required: Display + Finance Ready CSV
Single-card CSV imports must generate full asset cards like the existing high-value assets. Rows missing value, valuation range, grading or finance fields will be rejected instead of creating half-complete assets.
Download Required Display + Finance Template Download High-Value Example
- Raw/PSA 10 boxes:
estimated_raw_value,estimated_graded_value - Range lines:
valuation_raw_range,valuation_psa10_range - Grade output:
grade_recommendationand numericgrading_priorityfrom 0 to 5 - Finance box:
purchase_cost,landed_cost, and Nexus calculated cost basis/raw margin - VAT: exact
vat_classificationlabel required
Card Output CSV Template
This template includes the fields needed to generate asset cards like the previous high-value cards: raw value, PSA 10 value, valuation ranges, Grade badge, grading priority/stars, and finance box.
Download Card Output Template Download Card Output High-Value Example
Controlled CSV Import Guide
Use the canonical Nexus CSV structure before uploading stock. High-value cards must follow the serial number, cost basis, VAT and grading rules in the guide.
Download Canonical CSV Template Download High-Value Card Example
Core CSV rules
serial_numberis only for actual numbered cards such as/99,/50,05/30, or1/1.- Do not use ordinary checklist/card numbers in
serial_number. - Do not put emoji stars in notes.
- Use numeric money fields only for costs and values.
- If
landed_costis greater than zero, Nexus uses it as the cost basis. import_merge_actionblank/merge means merge when matched;newforces a separate asset.
Import recovery and IOE indexing
Every CSV upload creates an import batch. Problem rows can be downloaded, likely duplicates go to Duplicate Review, and Executive can bulk void assets created by a bad batch without reversing merged stock. New imports can also carry Product Identity fields for Inventory Optimisation.
VAT classification options for CSV import
Use one of these values in vat_classification:
Standard Rated— normal UK VATable stock.Margin Scheme— second-hand/collectible goods where VAT is calculated on margin.Zero Rated— zero-rated goods, if applicable.Exempt— VAT-exempt goods, if applicable.Outside Scope— outside the scope of VAT.Not Reviewed— default placeholder where VAT treatment still needs checking.
CSV duplicate handling
Imports now default to merge: if a row matches an existing asset by product, name, variant, team/set, serial number, stock type and asset type, Nexus adds the quantity to the existing asset instead of creating a new asset.
To force a new asset, set import_merge_action to new in the CSV row.
Bulk void assets from CSV
Executive-only correction tool for bulk import errors. Upload a CSV with asset_id and void_reason. This voids assets without hard-deleting them.
CSV import batches, row-level results, failed row downloads and safe bulk void for assets created by an import.
Possible duplicate rows are held here before a new asset is created. Executive can merge, create new, or ignore.
0 assets selected. Select assets using the checkboxes on asset cards, then apply a controlled bulk update.
Stock Centre
Recent Stock Movements
Full stock movement history, including listed/reserved stock, location changes, sold stock, damaged stock and write-offs.
Photography Queue
Open an asset and upload front/back/condition photos.
Grading Route Controls
Use this when values change before grading, or after importing stock that did not yet have PSA/ACE routing.
Backfill Blank Routes only fills assets where Route is blank. Force Recalculate updates existing routes using current valuation evidence, useful when values have increased or dropped before grading.
Grading Submission Queues
These queues are driven by the current grading route. Use them before exporting CSVs or creating PSA/ACE/Beckett batches.
PSA Recommended
High-value cards suitable for PSA submission.
ACE Recommended
Mid-value UK/display cards suitable for ACE.
Beckett Recommended
Premium numbered cards suitable for Beckett submission.
Draft / Active Grading Batches
These are internal Nexus tracking batches. CSV export buttons are above in Grading Route Controls.
Sealed Product Centre
Create and manage listings for eBay, Cardmarket, Shopify, Facebook, in-store sales or manual sales. You can also create a listing directly from an asset card.
Generate QR labels here. Each label opens the Nexus asset record. Use the QR Label button on an individual asset card to print one label only.
Finance Centre
Audit Log
Store operating policies, supplier agreements, insurance, accounts files, VAT records, company documents and other controlled business files.
This Executive-only console verifies the live database, operational inventory, valuations, audit log, sessions and counters.
Executive-only correction log for voided assets and merged duplicate assets.
Executive-only account administration. Create users, assign roles, deactivate accounts and reset passwords. All changes are audited.
Operating Notes
KABSYS OS is database-backed with file storage, audited operational checks and no seeded repair paths for live inventory. Use System Checks for verification and add stock only through approved purchase, import or hit-to-draft workflows.